Section of Registration and Students Affairs

M.M. Muhammad Nawar Hussein

The Registration and Student Affairs Department is an active division in all colleges. It is one of the administrative divisions under the Dean's Assistant for Academic Affairs at the college. This is due to the responsibilities it is responsible for, including student-related tasks from the time a student enters the first year through the final year. This includes graduating students and their graduation documents and grades. The work of this department is technically linked to the Registration and Student Affairs Department at the University Presidency. The activities of this department are divided into main units :

1 - Admissions and Registration Unit : This unit handles information related to students, starting with their registration in the first year. This information is organized within specific files, which record all matters related to registration, postponement, academic history, confirmation of continued attendance, transfers between departments within the same college, transfers between colleges within the same university, transfers between other universities, and even transfers between universities in other countries. These matters are closely linked to the Dean's Assistant for Student Affairs, who is responsible for issuing administrative orders related to the aforementioned matters. The Registration Unit maintains a supportive and reciprocal relationship with the college's main academic departments, each relying on the other. Departments rely on the Registration Unit for their student affairs. These include providing continuity confirmation, monitoring absences, issuing disciplinary orders and warnings, amending nominations for new students, issuing failure orders for absences, promoting enrollment, and other reasons for failure.

2 - Documents Unit : This unit differs from its predecessor in that it is linked to students who have graduated from the college. It is responsible for providing graduation documents and confirmations, some of which include grades, while others are limited to the overall grade point average, year of graduation, the course the student passed, and their ranking among their peers within the same graduation year. Due to the importance and sensitivity of the documents, they are subject to review by the responsible employee for grades, number of hours, and four-year GPAs, as well as the overall GPA for the four years. Following this review, they are reviewed by the head of the Registration and Student Affairs Division, then by the Assistant Dean for Academic and Student Affairs, and finally by the Dean of the College. The document bears the three signatures of the Head of the Registration Division, the Assistant Dean for Academic Affairs, and the Dean of the College.

3 - Student Affairs Follow-up Unit : This unit is responsible for monitoring students' academic progress throughout all stages of their studies, starting with admission and registration, monitoring academic performance and adherence to regulations and instructions, and ending with graduation. The unit's responsibilities include archiving academic data, monitoring postponement, failure, and academic warnings, coordinating with academic departments to update student records, and contributing to the preparation of statistical reports related to student affairs. The unit aims to ensure the smooth flow of the educational process and provide the necessary administrative support to enhance the quality of student academic performance.

4 - The Graduates and Authentication Unit : This unit is responsible for following up on graduate affairs and issuing and authenticating official documents in accordance with approved regulations. Its responsibilities include authenticating graduation documents, endorsements, and updating the graduate database, as well as coordinating with the university presidency, the Ministry of Foreign Affairs, and other relevant entities to ensure the accuracy and speed of authentication.